CCI Health & Wellness Services
  • 15-May-2017 to 14-Jul-2017 (EST)
  • Silver Spring, MD, USA
  • Full Time

CCI Health and Wellness Services is a group practice, empowering patients to partner with staff for an unparalleled healthcare experience. Through integrated teams in a learning environment, we deliver high quality, affordable, care to every patient during all stages of life.

Position Summary:

The Receptionist/Administrative Assistant is responsible for providing general office functions as well as assisting the Support Center team  with specific tasks. The person in this role must maintain professional appearance, decorum and confidentiality at all times.

Key Functions & Responsibilities:

  • Facilitates communication by routing incoming calls to appropriate party's extension or voice mailbox
  • Communicates professional image by greeting and directing visitors appropriately
  • Open, sort, and distribute in-coming mail; arrange for FedEx pick-up or other outgoing mail
  • Distribute income faxes
  • Maintain copier, postage machine, fax supplies & copy room
  • Maintain security by following procedures, monitoring log book, and issuing visitor badges
  • Maintain meeting room reservation and weekly spotlight board
  • Maintain all room names and numbers
  • Build effective working relationships with internal and external staff and partners
  • Coordinate and order office supplies and maintain office supply inventory for the Support Center
  • Maintain conference rooms, reception area, supply room, and break room in neat/clean order
  • Open and stamp accounts payable invoices
  • Open and log in checks daily
  • Assist with coordination of janitorial services for Support Center
  • Assist with coordination of equipment and technical services for the Support Center
  • Assist with event planning and coordination
  • Provide back-up for conference room scheduling
  • Serve on committees and teams as needed
  • Log "Reach Out and Read" Books from each clinic site monthly
  • Prepare new hire folders and new hire badges
  • Serve as the Relias training  administrative back up
  • Assist Senior Leadership team in various projects, tasks, and initiatives as assigned
  • Other duties as assigned

Minimum Qualifications:

  • 4 year college degree preferred.
  • Demonstrated skill handling issues involving high levels of sensitivity and confidentiality
  • Demonstrated good judgment
  • Detail oriented; organized planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility
  • Skilled at anticipating problems, creating contingency plans, managing multiple priorities, problem solving and organizing logistics.
  • Ability to persuade and influence, establish personal credibility and trust, and foster collaborative working relationships
  • Proficient in Microsoft Office Suite.
  • Strong communication, listening, interpersonal, oral and written communication skills
  • Bi-lingual

INTENT AND FUNCTION OF THIS JOB DESCRIPTION

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included.  Peripheral tasks, only incidentally related to each position, have been excluded.  Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. 

 

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals.  However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

Job descriptions are not intended as and do not create employment contracts.  The organization maintains its status as an at-will employer.  Employees can be terminated for any reason not prohibited by law.

** CCI Health and Wellness Services is an Equal Opportunity Employer**

CCI Health & Wellness Services
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